Pittsburgh Tech Guy

The Best of Shortcut Keys for Windows

Shortcut keys help provide an easier and usually quicker method of navigating and using computer software programs. Shortcut keys are commonly accessed by using the Alt (on IBM compatible computers), command key (on Apple computers), Ctrl, or Shift in conjunction with a single letter. The de facto standard for listing a shortcut is listing the modifier key, a plus symbol, and the single character. Or in other words, "ALT+S" is telling you to press the Alt key and while continuing to hold the Alt key, press the S key to perform the shortcut.

Shortcut keys help provide an easier and usually quicker method of navigating and using computer software programs. Shortcut keys are commonly accessed by using the Alt (on IBM compatible computers), command key (on Apple computers), Ctrl, or Shift in conjunction with a single letter. The de facto standard for listing a shortcut is listing the modifier key, a plus symbol, and the single character. Or in other words, "ALT+S" is telling you to press the Alt key and while continuing to hold the Alt key, press the S key to perform the shortcut.

In addition to the shortcuts listed on this page, users can find the shortcut keys to their most popular program by looking for underlined letters in their menus. For example, in the picture above, you'll notice that the "F" in File has been underlined. You will then know that you can press the Alt key and F to access the File menu (Note: Some programs require the user press and hold ALT to see the underlined characters). Finally, as can also be seen some of the common features such as Open (Ctrl+O) and Save (Ctrl+S) have shortcut keys assigned to them.

As you begin to work with shortcut keys you will notice that several applications share the same shortcut keys.

Basic PC shortcut keys

The below basic shortcut keys are a listing of shortcut keys that will work with almost all IBM compatible computers and software programs. It is highly recommended that all users keep a good reference of the below shortcut keys or try to memorize the below keys. Doing so will dramatically increase your productivity.

Function Keys (F1-F12)

Commonly known as "function keys", F1 through F12 may have a variety of different uses or no use at all. Depending on the installed operating system and the software program currently open will change how each of these keys operate. A program is capable of not only using each of the function keys, but also combining the function keys with the ALT or CTRL key, for example, Microsoft Windows users can press ALT + F4 to close the program currently active.

Below is a short-listing of some of the common functions of the functions keys on computers running Microsoft Windows. As mentioned above not all programs support function keys and may perform different tasks then those mentioned below.

F1

• Almost always used as the help key, almost every program will open the help screen when this key is pressed.
• Enter CMOS Setup.
• Windows Key + F1 would open the Microsoft Windows help and support center.
• Open the Task Pane.

F2

• In Windows commonly used to rename a highlighted icon or file.
• Alt + Ctrl + F2 opens a new document in Microsoft Word.
• Ctrl + F2 displays the print preview window in Microsoft Word.
• Enter CMOS Setup.

F3

• Often opens a search feature for many programs including Microsoft Windows.
• In MS-DOS or Windows command line F3 will repeat the last command.
• Shift + F3 will change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.

F4

• Open find window.
• Repeat the last action performed (Word 2000+)
• Alt + F4 will close the program currently active in Microsoft Windows.
• Ctrl + F4 will close the open window within the current active window in Microsoft Windows.

F5

• In all modern Internet browsers pressing F5 will refresh or reload the page or document window.
• Open the find, replace, and go to window in Microsoft Word.
• Starts a slideshow in PowerPoint.

F6

• Move the cursor to the Address bar in Internet Explorer and Mozilla Firefox.
• Ctrl + Shift + F6 opens to another open Microsoft Word document.

F7

• Commonly used to spell check and grammar check a document in Microsoft programs such as Microsoft Word, Outlook, etc.
• Shift + F7 runs a Thesaurus check on the word highlighted.
• Turns on Caret browsing in Mozilla Firefox.

F8

• Function key used to enter the Windows startup menu, commonly used to access Windows Safe Mode.

F9

• Opens the Measurements toolbar in Quark 5.0.

F10

• In Microsoft Windows activates the menu bar of an open application.
• Shift + F10 is the same as right-clicking on a highlighted icon, file, or Internet link.
• Access the hidden recovery partition on HP and Sony computers.
• Enter CMOS Setup.

F11

• Full-screen mode in all modern Internet browsers.
• Ctrl + F11 as computer is starting to access the hidden recovery partition on many Dell computers.
• Access the hidden recovery partition on eMachines, Gateway, and Lenovo computers.

F12

• Open the Save as window in Microsoft Word.
• Shift + F12 save the Microsoft Word document.
• Ctrl + Shift + F12 prints a document in Microsoft Word.

Earlier IBM computers also had F13 - F24 on the keyboards. However, because these keyboards are no longer used they are not listed on this page.